7 Online Tools to Help You Run a Virtual Small Business

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7 Online Tools to Help You Run a Virtual Small Business
27 Nov 2021
5 min read


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Running any business, be it small, medium, or big is never easy. However, certain things may help you better manage your business operations. This blog uncovers a list of a few online tools that are proven to improve your bottom line. #ThinkWithNiche

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Running a business is hard, especially if it's your first one. You have to juggle between working on your business, marketing your business, and looking for new clients. If you're not sure how to handle all of this, don't worry. We've compiled a list of 7 online tools that will make running a virtual small business easier.

Business Apps

The first section of our list features apps that are meant to help you with your business. The first app, FreshBooks, is a cloud accounting software that will help you manage your finances. It's a great option for small business owners who are used to working in Excel.

The second app, Zoho, is an all-inclusive suite of software that includes an email client, calendar, office suite, and CRM. It's perfect for small business owners who are always connected to the internet.

Social Media Management

The third section of our list features social media management apps. These apps will help you manage your social media accounts in one place. The first app, Buffer, allows you to schedule posts so you can share content at the best times.

The second app, Sprout Social, helps you track your performance across all social media channels. It also comes with a team-based account. So you can work with multiple people on your social media accounts.

Email Marketing

The fourth section of our list features email marketing apps. The first two apps offer very different features for email marketing. MailChimp is an email marketing app that helps you create targeted lists of contacts and send newsletters to them.

Marketing Tools

  • Mailchimp:

Mailchimp is a great tool for anyone looking to grow their email list. Mailchimp provides a variety of email templates that suit a variety of business types. You can also use Mailchimp to monitor your email campaigns.

  • Social Media:

Social media is a great way to reach out to large audiences and is a great tool for marketing your business. If you want to manage all of your social media accounts, you can use Hootsuite or Buffer to schedule posts and keep track of your social media engagement.

  • Google Analytics:

Google Analytics is a free tool that helps you track your website traffic and see how people are engaging with your website.

  • Google Docs:

Google Docs is a great tool that allows you to create documents and spreadsheets for your business. It allows you to collaborate with other people on documents, share them publicly, and collaborate on spreadsheets. It's also free!

  • Mail Server:

A mail server is essential for any business, especially if you're looking to use email marketing as one of your marketing strategies.

Customer Service Tools

Running a small business means you're constantly juggling between client needs, marketing, and running the business. It's easy to feel like you'll never get it all done. Luckily, there's a handful of online tools that make running a virtual small business easier.

For example, you'll want to make sure to use customer service tools like Freshdesk to help you better communicate with your clients. Freshdesk can help you keep track of incoming messages, organize your team, and create responses to the most common customer questions.

Another important tool is Google Analytics. This tool can help you track your website traffic, analyze your marketing campaigns, view how people are finding your site and more. Plus, there are free tutorials on how to use this tool for your business.

The last two tools are Adobe Sign and DocuSign. These tools help you send documents electronically so that you don't have to deal with printing or faxing. You can create an account for free and send contracts, agreements, or other documents to your clients with ease.

Email Tools

Finding clients is one of the biggest hurdles for many business owners, especially if you're running a virtual small business. Thankfully, there are plenty of tools out there that can help you with this.

One of the best tools available is Constant Contact. This platform offers a variety of email marketing services that will help you find new leads, build customer loyalty, and increase your conversion rate.

It also offers an app that makes it easy to connect with potential leads in your area. It is great for people who are looking to build relationships with their leads in person before starting an email campaign.

If you're looking for something more in-depth, then HubSpot may be the tool for you. It offers a wide variety of email marketing services, including A/B testing and email drip campaigns.

If you're looking for something completely different, then Sendloop is an option to consider. They offer a simple process to send emails and track your stats to see whether or not your emails were opened and clicked through. You can even set up your emails to be sent at a later time if you're not available to send them at the moment.

Sales and Payment Tools

1. Square: Square is a credit card reader that plugs into your mobile device and lets you accept credit cards anywhere. They can be used to make purchases in person, online, and in mobile apps. Square also lets you take payments online, which means you don't have to worry about cash or credit cards.

2. WePay: WePay is an online payment processing service that lets you accept and process payments and donations. It's a great tool for entrepreneurs who want to run an online store and accept payments.

3. PayPal: PayPal is a secure and convenient way to send and receive money online.

4. Stripe: Stripe is a payment processor that can be used for individuals or businesses.

5. Shopify: Shopify is a platform that lets you set up an online store where you can sell products from your brand. If you have an e-commerce business, this is a great tool for you!

6. Payoneer: Payoneer is a secure online payment platform that can be used to accept payments from all over the world.

7. Square Appointments: Square Appointments helps to manage business appointments. It's a great tool because it makes sure that your time is being used efficiently.

Content-Creation Tools

If you're looking for a way to generate blog posts, social media posts, or other written content, you should try out a content-creation tool. There are many different types of tools to choose from, but here are a few of the most popular:

  • Evernote: If you're looking for a tool that lets you manage tasks, take notes, and create reminders, then Evernote is a great choice.
  • Trello: Perfect for entrepreneurs who have a lot of moving parts in their business, Trello is a great tool for scheduling and organizing your tasks.
  • Slack: For those who need a lot of online collaboration, Slack is a great option. You can connect with your team members and have conversations in real-time.
  • Grammarly: If you're not confident in your grammar skills, Grammarly is a nice tool to have around. It helps you catch mistakes and improves your writing.

Publication and Collaboration Tools

The tools that we have compiled for you include publishing and collaboration tools, which will help you manage your social media, blog posts, and other online content.

It's important to have a system in place to help you stay on top of all your content. For example, if you're a blogger and you want to run a successful blog, it's important to be able to post regularly.

Some great tools for content management are CoSchedule and WordPress. You can use CoSchedule to schedule your blog posts in advance and gain insights into what works best for your business. WordPress is a blog platform that you can use to write blog posts and publish them for free.